Event

Note: The Event functionality is part of the Logbook module, which can be purchased separately for INEXTIA.

The logbook in INEXTIA is based on events. Each time something needs to be recorded in the logbook, an event is created.

An event can include operational information, observations, error reports, etc.

The Event screen is often the primary interface for the shift crew.

A job can easily be created based on an event.

Create an Event

From the Event Overview, you can get an overview of all registered events.

It is also here that new events are created.

By default, the fields "Date of Event", "Subject", "Component No.", and "Description" can be filled out.

Images and other documentation can also be attached to an event.

The "Date of Event" field is automatically filled with the current date and time. The field can be edited but must not be left empty.

From the setup screen, you can configure whether "Subject", "Component No.", and "Description" are also required fields.

The "Event No." field is automatically generated by INEXTIA when the event is created.

"Job No." and "Job Name" are set when a job is created based on the event (see more later in the article).

The procedure after that is the same as for "Master Data", as described in this article.

In the example below, an additional card named "Extra Info" has been added. On the card, a checkbox and two text fields have been inserted.

Set Up and Share Search Filters

The Event Overview is, by default, sorted with the newest event at the top. The sorting can be changed by clicking on one of the column headers.

Since many events are often registered each day, it can quickly become difficult to keep an overview of what’s important. That’s why search filters can be set up, allowing users of the Event Overview to easily switch from viewing all events to only those that are highlighted or belong to a specific category.

For example, if a shift worker has been on summer vacation, they should be able to quickly get an overview of the important events or the ones they need to respond to without having to read through all events from that period.

In the example above, two search filters have been created, allowing the user to easily switch from viewing all events to something more specific.

As with the job list, saved search filters can also be shared with other users.

This means that an administrator can set up the necessary search filters so that logbook users only need to open the Event Overview and switch between predefined lists.

Create Job

If the incident describes something that needs to be fixed (e.g. an error report or future task), the incident can be used to create a job. This is done by opening the incident and clicking the "New Job" button.

After that, you are taken to the job screen, from where the new job can be created.

To make it easy to create the job, INEXTIA automatically copies data from the incident, and the job is set as a one-time job:

• The component is set.

• The job name is taken from the subject.

• The job text is taken from the description.

• The frequency is set to a one-time job, with today’s date.

• A reference to the incident is added, so it is possible to see later what the job originated from.

If there were images or other documentation attached to the incident, these will also be copied to the job.